About the Role

At Bolt Insight, we're looking for a Finance Specialist to take true ownership of our invoice-to-cash operations and the day-to-day finance administration that keeps everything running smoothly. This is a hands-on, individual contributor role with real breadth — and if you love variety, structure, and making a tangible impact, this one's for you.

You'll manage the full invoicing lifecycle, keep our enterprise client portals in great shape, chase down payments and purchase orders, run our weekly payment cycle for partners and freelancers, and handle the internal finance queries that sit behind a well-oiled finance function. Working closely with account managers, sales, client finance teams, and our outsourced accountants, you'll sit within the Finance function and report directly to the CFO.

What You'll Be Doing

Enterprise Client Portals and Invoicing Platforms

• Get Bolt set up and running on enterprise supplier portals (Ariba, Coupa, and equivalents) and keep our vendor records accurate and up to date

• Submit invoices through client portals, making sure every submission meets client requirements and deadlines

• Be the go-to person for portal queries, compliance requests, and supplier documentation

• Stay ahead of platform updates and flag anything that could affect our invoicing timelines

Invoice Processing

• Keep a clean, well-organised invoice register — correctly coded, referenced, and filed

• Work with account managers to confirm billing triggers and iron out any discrepancies before submission

Receivables and Payment Chasing

• Track invoice status across all active clients and keep our receivables tracker current

• Chase outstanding payments directly with client finance and accounts payable teams — confidently and professionally

• Stay proactive on aged debt and keep internal stakeholders in the loop on payment timelines

• Build strong relationships with client finance contacts to make recurring payment processes smoother for everyone

Purchase Order Management

• Chase and secure POs from internal stakeholders — including sales and account management — before invoices go out

• Maintain a clear PO tracker covering status, reference numbers, and any blockers

• Flag missing or delayed POs early so nothing holds up our submissions

Partner and Freelancer Payments

• Own the weekly outbound payment cycle for partners, panel providers, and freelancers

• Verify payment details, match to approved POs or agreements, and process payments accurately

• Respond to payment queries from partners and freelancers promptly and professionally

• Maintain accurate payment records and support month-end reconciliation

Finance Administration and Internal Support

• Be the first port of call for internal finance queries from across the business — resolving what you can and escalating where needed

• Support our outsourced accountants with documents, data, and transaction queries for month-end and annual close

• Prepare and maintain financial reporting packs and schedules, so everything is accurate and ready ahead of deadlines

• Play an active role in finance system upgrades and process improvement projects, coordinating with external providers and internal teams

What We're Looking For

• 2–6 years of experience in a finance operations, accounts receivable, billing, or finance admin role

• Hands-on experience with QuickBooks, Xero, or a similar cloud accounting platform — these are our core systems

• Experience with enterprise procurement and invoicing platforms; SAP Ariba or Coupa is a strong advantage

• Someone who thrives working independently and managing a varied workload without needing day-to-day supervision

• Detail-oriented, structured, and thorough — you chase, track, and close outstanding items without things slipping through the cracks

• A clear, confident communicator who works well with both internal teams and external client finance departments

• Proficient in Excel or Google Sheets

What's Out of Scope

Just so you know exactly what this role covers — payroll, salary processing, commission calculations, external financing, and balance sheet management all sit outside this position. This role is focused and purposeful, giving you the space to truly own your remit and make it your own.

Why Work for Bolt Insight?

At Bolt Insight, we’re a vibrant and growing start-up mentality business with a passionate team that thrives on innovation and collaboration. Here’s what you can expect when you join us:

• Remote working and the flexibility to work in a nomadic way – Enjoy the best of both worlds, balancing work and life your way.

• Flexible working environment – We trust you to manage your time and work in a way that suits you best.

• Private Medical Insurance - Your health and well-being are important to us, and we’ve got you covered.

• Business referral bonus – If you know someone who’s a great fit for the team, we’ll reward you for it!

• Employee referral bonus – You get the chance to shape our team and be rewarded for bringing great people onboard.

• Virtual or local team gatherings – Whether online or in person, we love to connect and celebrate our successes together.

• In-house recognition awards – We celebrate our ‘lightning bolts’ (those who go above and beyond) and show our appreciation for hard work!

• Annual Bonus System – If the company meets its targets, you’ll receive a bonus payment of up to two months’ salary! We win together.

At Bolt, curiosity, creativity and passion matter most. If you’re excited about shaping the future of research and contributing to a culture built on innovation and collaboration, we’d love to hear from you.

Bolt Insight is an equal opportunities employer committed to creating and maintaining an inclusive, diverse and professional workplace for all. We strive to create a welcoming environment where all individuals, no matter their background or identity, feel valued and supported.

If you have specific requirements throughout the recruitment process, please reach out to a member of our HR team who will make the appropriate adjustments.

Apply today and join a dynamic, international team driving innovation across borders!